| Fiscal Year End 2017 (FY17) Information | Harvard's fiscal year 2017 will end on Friday, June 30, 2017. As in the past, the University will close the books through a series of steps called "closings." |
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University organizational names can be unwieldy, and Harvard students, faculty, and staff often reduce these names to abbreviations or acronyms for simplification. |
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Tools and guidance that enable faculty, students, and staff to study, work, and research overseas |
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Protect Harvard’s trademarks; to regulate the use of the trademarks on products sold under license from the University; and, after covering its operational expenses, to help support Harvard’s student-aid initiatives with royalties received from the sale of licensed products |
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Interactive map of the University’s campuses |
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Offers over 4,000 courses on Microsoft, Adobe, and Apple products, as well as business skills, computer programming and web design, audio and video tools, and more, all taught by industry experts |
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Shuttle services from area public transit stops and off-site parking facilities. Inter-office shuttle services between members’ main campus locations and offsite offices |
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| Paymode | Service used by agencies, LLCs and corporations (not individuals) to receive electronic payments from the University |
Administrative | Link Description |
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Keep up with developments in Harvard's online administrative tools | |
Guide to appointing and/or promoting instructors (of any rank) | |
Hiring tool | |
Job training resources | |
Access course/Q evaluations | |
Change your address, email, and adjust display/permissions preferences | |
Online admissions tool for administrators | |
Faculty hiring, promotion, leave, and retirement; academic planning; and professional development | |
Comprehensive directory of the FAS administration | |
Information and tools related to employment at Harvard | |
Ensures that approved employees have the right technology and/or device to support their work | |
Exams, courses, classrooms, and calendar of important dates | |
A university‐wide user‐centric system to track and deliver job and compliance training content to Faculty, Students, Staff and Affiliates | |
Intranet for employees | |
A variety of free services provided to faculty | |
Recording and multimedia production services in support of teaching | |
Everything to do with non-U.S. citizen affiliates of Harvard | |
List of available staff positions at Harvard - internal candidates | |
List of available staff positions at Harvard - external candidates | |
List of available academic positions at Harvard | |
The SEO's Database of on-campus and off-campus jobs | |
Free web site building tool available to faculty, graduate students and visiting scholars at Harvard | |
Portal for the Harvard community | |
Obtain a one day permit for yourself or a guest of Harvard | |
A list of the rates available for parking on University-owned property | |
Report/track/approve working hours | |
Application to get a library card for RA's | |
Reporting Utility for FAS | |
Undergraduate and Graduate employment resource; jobs database, Federal Work-Study Program | |
The Applications Security (AppSec) group maintains security rights to applications that provide different levels of privileges to the user | |
Telecom login page for TORTE, DLUS, Directory Distribution, and MIDAS | |
Lists courses from all Harvard schools | |
Preferred vendor for office supplies | |
Computer | |
Course websites and other uses of technology in teaching | |
Keep up with developments in Harvard's online administrative tools | |
Manage/register network connections | |
Request a student computer account for a cross-registered student | |
Request a departmental email account by filling out form | |
Mail forwarding, spam blocking, vacation messages, etc. for Office 365 | |
Resource for IT-oriented staff | |
Purchase computers for work or home through Harvard | |
Access various Harvard resources from your mobile phone's browser | |
Request a mailing list for FAS faculty and staff | |
Request an email account for a non-appointment FAS employee | |
Request an email account for a non-FAS Group by filling out form | |
Preferred email client in addition to file sharing services and the University's internal instant messaging | |
Leads and facilitates technology programs in support of the teaching and research mission of the University | |
Transmit sensitive or large files securely online | |
Download free/licensed software provided by Harvard | |
Facilities | |
Interactive map of the Harvard Campus | |
Authorization form for the disposal of equipment no longer in use | |
Submit a request for maintenance work in your building | |
Information on booking venues at Harvard | |
An online reuse list, move-out donation boxes, and a Recycling and Surplus Center. | |
Vendor and purchasing information | |
The University’s preferred and contracted vendors | |
Room reservation system used to view or request many of the FAS classroom and meeting rooms | |
Departmental telecommunications information through University Information Systems (UIS) | |
Financial | |
Comprehensive list of support documentation for administrative and financial applications | |
A list of forms and processes used for special situations (e.g. Emergency Check Pick Up, Department of Homeland Security, Special Mailing, etc.) | |
Administrative Systems Assistance Program through the Office of Finance | |
Manage appointments | |
Check if a 33-digit billing code is valid | |
Have a check canceled and/or reissued | |
An abbreviated and editable list of frequently used object | |
Check a card's transaction history, cancel, disputes, etc. | |
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To deposit cash or checks to a 33-digit code | |
Harvard's in-house payment system for copies, food, etc. | |
Convert single dollar amount into foreign currencies | |
| Direct Deposit Form | Start or stop direct deposit of your paycheck (can also be done online at PeopleSoft) |
For reimbursements and corporate card payments | |
Office governing financial policies/services specific to FAS | |
FAS Sponsored Accounts Reporting | |
FAS Effort Reporting System | |
Links to Oracle, CREW, HUBS, Expedia, etc. | |
Comprehensive list of Harvard financial policies | |
Foreign National Information Form: Provide tax information for a foreign vendor or a new hire that is not a U.S. Citizen or Permanent Resident | |
A letter that recognized the University as exempt from federal income tax | |
A list of current faculties, schools, departments, and other institutions which constitute a part of the President and Fellow of Harvard College. | |
University's taxpayer ID number and certification | |
Employment eligibility verification (required for all new hires) | |
Instructions for submission and retention of journals | |
Transfer funds to another ORG | |
Tax withholding exemption certificate for Massachusetts | |
Required for reimbursements/P-Card/CCpayments missing original receipts | |
List of expense object codes | |
Harvard's central financial management resource | |
Used when processing non-employee reimbursements | |
FAS Payroll Services | |
General policies governing use of purchasing cards | |
FAS guidelines governing use of purchasing cards | |
Official rates to use when reimbursing based on per diem | |
Official rates to use when reimbursing based on per diem | |
Replenish a petty cash account | |
List of states where Harvard is not charged tax | |
Reimbursement guidelines specific to FAS | |
Reimbursement policies covering all of Harvard | |
Responsibilities of Purchasers, Preparers and Approvers (ROPPA) | The policy defines and codifies the responsibilities of individuals who spend Harvard funds and who prepare and approve transactions |
Tax Compliance and Reporting Contact List | |
Convert and track multiple expenses from foreign to local currrency | |
Rules for the use of Harvard funds (spending limits, etc.) | |
Arrange for supplemental salary of on-leave faculty | |
Tax Withholding Allowance Certificate | |
Sponsored Research | |
Federal policy for applying cost principles to educational institutions | |
Determine when Provost's office needs to be involved in grant submission | |
Indirect Cost Rates for Federal, University Area Rate Agreement, Harvard Principles for Applying Non-Federal Costs, Subcontracts | |
FAS Research Administration Support | |
| Fringe Benefits Rates | direct, employee associated costs and must be included in the proposal budget |
University's system for tracking and reporting on sponsored grants | |
Harvard Policies and Guidelines for Faculty of Arts and Sciences (FAS) Researchers | A table that contains information about research policies with designated organizations or staff members who can provide clarification |
This data is often requested by the sponsor to be inserted somewhere within the proposal. | |
Office for Sponsored Programs | |
links to Dean's approval form, IRB, IACUC, ESCRO, Export Controls, and COMS | |
Miscellaneous | |
Programs from University Health Services | |
Contact information for the | |
Make a reservation for meeting space, events, or dining-in using a 33-digit billing code | |
Report crime, hire security details for events | |
Find library materials | |
Emergency medical care and security evacuation services when traveling abroad | |
Harvard's lawyers | |
Discounts on recreational activities for Harvard faculty, staff and retirees | |
Assists University management in identifying, managing and mitigating risk |